Welcome to the Exact Product Blog

On this blog we will cover stories from all around the Exact ecosystem.

Posts Tagged ‘Wholesale’

Register product weight including packaging materials at “Gross weight” per item.

Written by Jaap Jan de Lange on . Posted in Exact Online

Next to the Net weight, Country of origin and Statistical code it will become possible to register the Gross weight of an item. The Gross weight is the weight of the item including packaging materials and can be used when in need of reporting the total weight of the item including packaging materials next to the net weight of the item. Presenting the Gross weight next to the Net weight of products can be requested by carriers and by customs for international shipments

Improved insight in your sales process

Written by Jaap Jan de Lange on . Posted in Exact Online

Off course you want to serve your customer the best possible way. This does not end at the moment of a committed sale. An order and sometimes a quote needs to be processed the right way to meet the expectations that have been set while making the sale. The right price, the right quantity and on time. A sales process includes multiple activities. A clear and quick understanding in the overall sales process steps is key and all details should be at your fingertips.

Sales Forecast as estimated demand for Material Planning

Written by Jaap Jan de Lange on . Posted in Exact Online


Reduce inventory levels! Make smarter purchase decisions and optimize your working capital. As mentioned in a previous blog, we have developed a solution for planning required products and components while taking into account demand over time.  This will become available in Exact Online Wholesale Distribution Premium. Exact Online Wholesale Distribution Advanced customers that are interested in this functionality can participate in a controlled release.

What is required, in what quantity and when?

Written by Jaap Jan de Lange on . Posted in Exact Online



Optimize your product availability. Companies that have long purchase lead times, high value or perishable goods on stock, or  have a fluctuating or seasonal demand of products, are challenged with these questions. On the one hand you want to meet customer demand but also optimize consumption of working capital and avoid waste as much as possible.

From a purchasing perspective you want to know what the most optimal quantity is to purchase, when and at what time to be delivered whenever there is a need for an item.  If possible including information from sales on expected future demand. As a Warehouse manager you want to know when what items are expected to arrive and in what quantity in order to take scale up the required resources for warehouse handling and to make sure items can be stored. As a financial manager you can become involved and better anticipate in the need for financing this future demand. MatplanWD

Visual: Material Planning

We will soon start developing a solution for Material Planning in Exact Online. The functionality is expected to become available in a controlled release in a new Exact Online Wholesale Distribution Premium solution later this year.

Is Material Planning also applicable for your company? Feel free to come in contact with us via jaap.jan.de.lange@exact.com or via a reply on this blog post.

Insight into margin when negotiating a sale!

Written by Jaap Jan de Lange on . Posted in Exact Online

In scenarios where lowering the sales price of a product or some products in a Quotation or Sales order is needed to make the sale, it is important to have direct insight in the margin you are expected to make. In a competitive environment one cannot always stick to the list price, still it remains important to retain healthy margins and when not, then let it be a conscious decision to give some on the short term in order to gain or retain a long term relationship with your customer.

Improved tracking & tracing for Serial numbers

Written by Jaap Jan de Lange on . Posted in Exact Online

Serial numbers are used to identify a unique product. It is used for equipment, electrical components and consumer goods, from a forklift-truck, laptops, smartphones to e.g. bicycles and for various reasons. A serial number can determine the origin of the product, can be used to check the (service) history of a product and whether or not a warranty is applicable.

Improved matching of advance payments when processing (online) sales orders.

Written by Jaap Jan de Lange on . Posted in Exact Online

Online sales often starts with an advance payment. Payment Service Providers, who facilitate an electronic payment when submitting selected products from out of a shopping cart in a webshop, provide a reference that can be used for matching incoming statements after delivering the goods and processing the sale.

Currently such a reference can be stored in a sales order, but is lacking a dedicated place to be used to optimize the matching process. Exact Online  will soon offer a dedicated place for a payment reference in a Sales order, that will be transferred via Goods delivery to a Sales invoice and an Outstanding item in the Financial administration where it can easily be recognized and matched with statements coming in.

This functionality is expected to become available within Sales orders in the coming weeks for customers using Exact Online Wholesale Distribution and Exact Online Manufacturing. Customers using an Exact Online Accounting edition that includes Sales invoices will be able to add a payment reference in the Sales invoice.






Enter sales orders on your iPad in Exact Online!

Written by Jaap Jan de Lange on . Posted in Exact Online



Catch the opportunity at the moment it happens. That is basically the key value add of having a possibility for you as a sales representative to directly “write” the order at the customer site after the confirmation that the products presented via the item catalog are matching your customer needs.


Sales order iPad

In the Exact Online iPad app, which is already standard available for Exact Online users and covers a wide range of capabilities, it will soon become possible to create a sales order, directly send a confirmation via e-mail and view sales orders and their status in a very intuitive manner.   Business benefits:

  • Improve customer service level by being able to act and confirm the order on the spot.


  • Reduce risk of miscommunication with your customer, which potentially might lead to additional
    contacts or delay in shipping or payments of outstandings.


  • Save time and avoid errors in the order intake process by verbal or delayed communication of the requested products to colleagues for further processing

iPad Sales order Exact Online

Sales order entry via your iPad will become available within the coming weeks in Exact Online Wholesale Distribution and Exact Online Manufacturing.

Store items on variable locations in your warehouse

Written by Jaap Jan de Lange on . Posted in Exact Online

Within Exact Online you can work with multiple warehouses and define a storage location for an item. Beneficial for all companies with a large assortment that need to manage inventory and want to optimize the routing for order picking and give guidance to both new and temporary warehouse staff to do their job in an efficient manner.

Optimize utilization of within a warehouse

When using storage locations for structure and picking purposes, any item that does not fit into a designated bin or location needs to be stored on an alternative location. In practice often the top shelve or a generic location is used as bulk location and items are simply replenished when the picking bin is empty.

Although not always applicable, it can become more efficient to work with registration of variable storage locations for items in a warehouse.

In a more complex warehouse environment where goods are received in bulk or have specific characteristics that require more advanced storage allocation methods, it becomes interesting from both a handling and utilization perspective to start registering and managing items at variable storage locations.

The other side of the medal is that it requires strict registration and discipline when handling goods within a warehouse and insight in where goods are stored. For us a trigger to identify pains, gather customer requirements and start developing a solution for it.


As mentioned above, it is alread possible to link an item to a location and pick orders from this location in Exact Online. Managing items via multiple storage locations however will become part of Exact Online Wholesale Distribution Premium. A new Exact Online product for Wholesale Distributors that will include functionality for planning and process optimization.

Storage and managing of items on multiple variable locations in a warehouse will become available in a controlled release later this year.