Welcome to the Exact Product Blog

On this blog we will cover stories from all around the Exact ecosystem.

Posts Tagged ‘Logistics’

Register product weight including packaging materials at “Gross weight” per item.

Written by Jaap Jan de Lange on . Posted in Exact Online

Next to the Net weight, Country of origin and Statistical code it will become possible to register the Gross weight of an item. The Gross weight is the weight of the item including packaging materials and can be used when in need of reporting the total weight of the item including packaging materials next to the net weight of the item. Presenting the Gross weight next to the Net weight of products can be requested by carriers and by customs for international shipments

Sales Forecast as estimated demand for Material Planning

Written by Jaap Jan de Lange on . Posted in Exact Online


Reduce inventory levels! Make smarter purchase decisions and optimize your working capital. As mentioned in a previous blog, we have developed a solution for planning required products and components while taking into account demand over time.  This will become available in Exact Online Wholesale Distribution Premium. Exact Online Wholesale Distribution Advanced customers that are interested in this functionality can participate in a controlled release.

Exact online logistics: Yes we are live!

Written by Marco Kastrop on . Posted in Exact Online

After careful preparation we can now announce that the logistic functionality for Exact Online is commercially available. This is a solution targeting wholesalers/traders who are eager to work with an online (Saas-) solution for purchasing, stock keeping and selling at item level. No longer will you be tied to a single computer or network, but your (logistics) administration will be with you 24/7 from any place in the world.

I have been involved with the development of the functionality for logistics from the very first moment, so I hope you will understand that I consider this launch as an important milestone. Our goal has been to develop a product that of course fits into the Exact Online product, is fast and simple to use and supports the basic logistics operations. Don’t underestimate the power of this solution though.  The sales process is covered from quotation entry to sales order and from goods delivery to invoice handling. The purchase process is more or less a mirror process from the sales functionality. A clear parallel between purchase and sales is that we have recognized a planning (an order) a flow of goods (goods receipts/deliveries) and a financial flow (sales and purchase invoices). From inventory point of view we have created a clear view on the actual stock positions (with the nice benefit of using hyperlinks for every figure that is displayed) and we do provide support for making physical and/or financial stock corrections. Not bad for a start don’t you think?

Example stock position overview

Also a good thing is that we have used our expertise of previous/other product lines as well and have built a good foundation for future extension. We will work towards the next release (planned for October 2011) and have plans to extend our offering with purchasing (+ drop shipment) based on demand (sales orders), look at extension of sales pricing and of course many other new features. Be aware that many features are also build on customer feedback. This can be both small features (an extra filter or a field on the layout) and bigger features (e.g. integration with a web shop). You are more than welcome to give your response as we will continue to build new functionality in the logistic area.

Photo credits to Rototom Sunsplash

Give it a try

Written by Marco Kastrop on . Posted in Exact Online

Over the past months we have shared information related to the development of the logistics solution that we will be offering for Exact Online. Previously we have been talking about eggs, but this is no longer needed. The egg has developed and a real logistic solution has been born in an online environment. Now it is time for you as a customer in wholesale to speak up because it is available for you to try!


We have build a logistic solution keeping in mind wholesale companies with a simple but complete purchasing, stock keeping / correction and sales functionality.


Anyone can register to give it a try. Whether or not you are already using Exact Online for your company does not matter.  Actually you are even more than welcome to share your opinion on the product as well.


If you are already using Exact Online then you will find the possibility to register for the free trial at the login page of Exact Online. When you are not yet a customer, then you can take a trial license at our website (www.exactonline.nl). After taking a trial license, you can take extension of the license at the login page, similar to customers.

Insight into margin when negotiating a sale!

Written by Jaap Jan de Lange on . Posted in Exact Online

In scenarios where lowering the sales price of a product or some products in a Quotation or Sales order is needed to make the sale, it is important to have direct insight in the margin you are expected to make. In a competitive environment one cannot always stick to the list price, still it remains important to retain healthy margins and when not, then let it be a conscious decision to give some on the short term in order to gain or retain a long term relationship with your customer.

Exact Online Manufacturing sneak preview

Written by Pieter Hamans on . Posted in Exact Online

Last year Exact released online solutions for trade and for professional services. This year, we will add a solution for Manufacturing. Our development is in full swing and we are now able to explain in more detail what this solution is about and how the release process is planned.

Exact Online Manufacturing is a member of the Exact Online family and is therefore a multitenant SaaS solution that will allow you anywhere, anytime access through the Internet. Subscriptions have a monthly fee that includes usage of the software, support, and upgrades. Exact Online Manufacturing includes the functionality for financials and logistics of Exact Online Trade.

Our target customer is the small manufacturer with either (or both) fabrication activities and assembly activities. These activities will be typically customer order driven. Amongst our customers we will find both job shops and makers of repetitive products. Noteworthy is that we have developed Exact Online Manufacturing in cooperation with our customers. From early on in this project we have invited customers with manufacturing activities for interviews about their business practice and their future needs. We have now reached the stage where we are showing our prototypes to this so called “innovation panel” for fine tuning.

Controlled release phase 1

Right in the summer we will start the controlled release with the job shop type customers. Typically we will find these in the metal, wood and plastic product industries. The emphasis will be on the process from quotation to delivery. The quotations are based on planned material use, cost of operations and subcontracted work. From a quotation/sales order we generate a shop order and purchase orders for materials and subcontractors. Visually attractive screens will assist in managing the jobs through the floor and in managing each individual operation. We will also be able to record the actual material use and cost, operation time and billing of the subcontractor. After calculation reports are available that that compare quote to actuals.

Controlled release phase 2

After the summer we start with the controlled release for the makers of repetitive products. These could be makers of machinery, electric equipment or so-called assembling wholesalers. The functionality that we focus on is based on a Bill-of-Materials (BOM) that describes the structure of the make product. From sales orders that contain such make products we can generate shop orders based on the BOM. All the functions that have been mentioned for phase 1 are of course already available.

Generally available

The full Exact Online Manufacturing offering is planned to become generally available by the end of 2012. Exact Online Manufacturing is planned for release in the Benelux.

Looking for controlled release customers

Exact is currently looking for controlled release customers. Interested parties may contact pieter.hamans@exact.com for more information.

Get set, Ready…GO!

Written by Marco Kastrop on . Posted in Exact Online

In June 2010 we have announced the availability of logistic functionality in controlled release for Exact Online.  In this period customers can get acquainted with the functionality and provide us useful feedback during visits, round table sessions or via support.

One of the things that we have learned from the feedback is about the ‘Getting started’-process. How to get started once you have extended your license with new functionality? Is new data required to get started? What is the basic process flow of the new functionality? Over the last months we therefore have researched of how we can better facilitate your first experience with the (new) functionality.

The direction of the new Getting started experience has been in the hands of our user experience team. A team dedicated to studying, analyzing, implementing concepts whereby the user takes the central position. Per functional area we have there fore defined a getting started page that will allow you to navigate throught the main steps of a process flow. We are still fine tuning the pages and are currently evaluating the usability of the pages with users, but I would like to show you an example of the purchase process flow that is displayed on the getting started page of logistics:

Click on the image to show full size

As you can see, you can (hopefully) recognize the basic steps in a logistics purchase process. The flow is interactive, when hovering over the flow you will be able to start the selected process or find help documentation related to selected topic.

Next to the process flow and the main settings required to start with basic process of the respective functionality, you also have direct access to other main sources of help (like e.g. our help start page or other related information).

I hope that with this guided start, you will have a great experience working with our software.