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News about legal changes for 2013 – Year-End Patch Update –

Written by Sabine Christiansen on . Posted in Exact Globe

Each and every year we all face the situation of lately communicated changes on VAT related reports and other relevant processes. To ensure in time delivery in a stable environment, we decided to patch all needed changes to our already general available product update 405 until the end of the year.

Below you’ll find a list of all already known and prepared changes per country you can expect to be part of Exact Globe Next’s product update 405 as of January 2013:

The Netherlands

-> Support of non-deductible VAT for January 2013.

-> Important adjustments in SEPA functionality based on feedback from banks and customers.

Germany

-> Authenticated sending of VAT return and EU sales list considering layout changes for 2013.

Portugal

-> Support of simplified audit file submission  SAF-T as per 2013.

Payroll changes will be announced separately.

More details to come soon!

How to know what’s ‘in’ per country

Written by Sabine Christiansen on . Posted in Exact Globe

Serving customers all around the world, we are dealing with different legislations every day. Since I’m part of localizations team of Exact, I’m busy with all kind of adjustments, to make sure our software meets expectations of our customers in the supported countries. This of course also includes ‘managing those expectations’ and clear communication of what’s already available.

To give an overview of what can be expected per country, in the past we prepared documents that listed supported functionality for each country. As a result of many modifications over the years, the documents were no longer user friendly. To optimize usability we first differentiated all supported functionality per country into ‘general’ for general information like supported language, ‘legal’ for legally required functionality, ‘local’ in sense of common business use and ‘banking’ for supported bank formats and country specific cash flow functionality. As a consequence we now offer a clear overview per country with linked detailed information and release notes.  Those fact sheets which work as a sort of country cockpit, have been first introduced internally and now are also available for our customers.

Take a look at Synergy document 17.073.975, to see what we prepared. To view it you need to login with your customer portal credentials. Those factsheets will be updated for every product update. So better stay tuned!

VAT return for Germany to be changed as of July 2011

Written by Sabine Christiansen on . Posted in Exact Globe

Lately announced change in § 13b of German UStG requires adjustments in our official layout. Moreover, in the electronic VAT return Elster new VAT boxes have been introduced and some additional changes have been done to the existing boxes. All details on needed changes are available now and we are busy introducing them into Exact Globe for our Product Updates  401 and 402.

You can find more details on this change, by clicking on the logo below (German language only).

Please contact me at sabine.christiansen@exact.com if you have any questions.

Important to be compliant

Written by Sabine Christiansen on . Posted in Exact Globe

Every country has its own principles of accounting and ‘being compliant’ is always a strong argument when going to market.

In Germany every accounting software needs to be compliant with the legal principles of adequate and orderly accounting of GoB (link in German language only). The compliancy has to be proven by a certification of an audit and accounting company, and for Exact Globe that has been done in the past for product update 304. Taking into consideration changes in software and legislation since that product update, it became more challenging to obtain acceptance for the existing certification. Therefore, we have decided to request an update for our certification based on the product update 400. In the beginning of February, our financial module in Exact Globe has been reviewed by PricewaterhouseCoopers and now we have signed versions of certification and audit report.

Although this had been a time consuming process, everything went smooth and fine and it’s a wonderful reassurance to see we are still meeting requirements in our software.

* Distribution of GoB certification for Exact Globe is done by PWC Germany directly. You can find contact details below in the comment section.

Photo credits to: Iphone-fan.de

Proof identify of the one sending your VAT related returns

Written by Sabine Christiansen on . Posted in Exact Globe

Currently companies in Germany are able to send electronic VAT return and EU sales list, using so called ‘free access’ provided by fiscal administration. This free access solution  will be closed as of 31st of December 2012 and only registered access will be allowed.  More details on legal background can be found on the website from ministry of finance (available in German).

This means, that only data transmitter with authentication are allowed to take part in this process, starting on 1st of January 2013. This should improve protection of sent data and replaces so far supported public key procedure. Additional information on the supported authentication measures can be found here (in German). Please make sure you are informed in time and do not hesitate to apply for your essential software certificate as described on www.elsteronline.de.

Exact Globe Next will support this new procedure as of product update 405, which will be generally available in autumn this year, as a result you’ve got some time upfront for the final shut down.

e-Bilanz, a challenge for all companies in Germany

Written by Sabine Christiansen on . Posted in Exact Globe

Working in an international environment, we have to deal with the fiscal authorities in different countries. Especially in central European countries there are ambitions to streamline activities by enforcing more and more e-government processes. As this is a quite new process, there are still a lot of changes required from the government.

As a result our customers are pushed to do most tax related reporting in an electronic way, partially in the cloud. Germany is a good example for this, where all VAT reports and the newly introduced e-Bilanz XBRL reporting need to be uploaded directly to the servers of Ministry of Finance – and of course all data needs to be secured.

In the context of the act to reduce tax bureaucracy (SteuBAG), German government claimed that all companies in Germany are obliged to hand over their annual financial statements in an electronic way. XBRL was chosen as a method since this is already an existing solution for disclosure of trade balances. Based on existing trade taxonomy (version 4), a new fiscal taxonomy has been created to issue reports in form of instance documents. These reports need to be uploaded to the Elster server.

As we support import of this new fiscal taxonomy with Exact Globe Next product update 404, now we are starting detailed preparation on step 2, which means automatic upload of instance documents to the Elster-Server of fiscal government. This second part is planned for product update 405. Splitting solution into two parts should offer possibility to our customers to already set up maintenance, do all preparations and be ready in time for sending the report documents.

For companies in Germany this newly introduced e-Bilanz is quite a challenge, as all used GL account charts need to be checked and adjusted, before the fiscal taxonomy elements can be linked to them. As there is no default account template given in Germany, those links for all demanded reports need to be done manually one by one. And this of course can only be done in close relationship with the company’s tax consultant. As a result a lot of preparation is needed, which is a big effort for the all companies in Germany. Generating the reports (instance documents) and their upload to fiscal server is relatively simple and will become common practice soon.

Luckily product update 404 already offers possibility to do the biggest part of this job, so they are well prepared before their first reports need to be created and uploaded. If you want to know more about this topic, please check release notes for product update 404, which will be available soon.

How do we approach localizations?

Written by Sabine Christiansen on . Posted in Exact Globe

Exact deals with customers in 125 countries from all over the world and therefore localization of our software has always been a big issue for us. With a newly formed localizations team in corporate product management, which offers centralized structures and responsibilities, we can deliver better results.

Our new team consists of three colleagues, each of us dedicated to a number of countries we are responsible for. What we, in co-operation with the regional product responsible, want to achieve is:

  • Becoming proactive with respect to changes in international legal regulations and product requirements
  • Make all localized versions and functionality to become part of the standard Exact Globe distribution set
  • Assure a professional and consistent face to the market for all localized versions
  • Share existing functionality where reasonable
  • Meeting and managing customers’ expectations


Our colleague Elaine Chai is responsible for Asian countries, I, Sabine Christiansen, I’m taking care of Central Europe including Germany, Austria and Switzerland and Alexander Kutilov keeps focus on the other western European countries as well as other geographical areas including Americas.

Thinking about Central Europe a lot of alignment has been done for the past years. All of them are influenced by European Economic Community and general accounting principles are quite comparable. As a result, it really brings a lot of benefit to combine and centralize efforts for the countries. Besides, at least for the international companies our solutions are used in different countries and for the parent company it’s much easier to merge data when all subsidiaries in other countries use functionality that is uniformed worldwide and at the same time it’s localized.

At the moment we are on our way gaining more detailed information inside our existing localizations and after this evaluation is done I’m convinced we are able to share and spread existing functionality to other countries and as a result to create added value with limit risk and effort.

We already had comparable experience with our existing localizations for our customers in Austria and Switzerland, that could easily share functionality originally built for Germany.

So, although facing some challenges at the moment, we are already sure to provide a lot of exiting new features to our customers in the future. We’ll keep you posted, stay tuned!

 *Image credits: http://www.gometro.org