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On this blog we will cover stories from all around the Exact ecosystem.

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Empowering decision makers – the item card expanded

Written by Eugène Pattikawa on . Posted in Exact Online

As mentioned in a  previous blog, times have been changing for wholesalers over the last decade. The way they work is evolving, the markets they operate steadily becoming more and more global. A wide range of external factors now impact prices and margins, the relative ease with which a web shop-based wholesales business can now be set up providing competition across the entire business sector.  

Many of these smaller  companies do not have a huge back office to support and are able to pass the savings on to their customers. Because of the additional pressure this competition is placing on traditional wholesalers, it is now extremely important that users have direct access to the infomation essential to effective sales decision making.  In most cases this involves:

  • What size is the margin between the purchase price and the sales price?
  • What range of sales prices and price agreements do I have?
  • Do I have this item on stock?
  • What is the projected stock for this item taking the current stock and pending purchase and sales orders into account? 

This kind of information is accessable in Exact Online but originally had to be retrieved from several places. Following research we undertook with a number of our controlled release customers, we discovered that this was not ideal. So, in order to better meet the needs of our users, we have significantly extended the item card.  

Via the customize link it will be possible to add extra information. The development is still in the final stages, but by the end of 2010 you’ll have the relevant information you require within a single screen.

 
The stock position information is already available in the current release. By clicking on the quantities for current stock, planning in and planning out you can zoom in to a range of detailed overviews. Transactions list overview for the item (current stock), planned purchases (planning in) or your pending sales orders (planning out) can be checked.

The remaining improvement will be brought to the current release over the next few weeks. You’ll be able to add an overview of your registered sales prices per item, price agreements per customer and a purchase section – showing the margin between what you pay for your stock items and the price you sell them for.

These new summaries are designed to give you the insight and the flexibility required to make the right decisions quickly and in a properly informed way. If you have any comments or suggestions for how we could further empower our sales and stock overviews we’d love to hear from you. Please tell us what you think!

Introducing Exact Online Logistics

Written by Eugène Pattikawa on . Posted in Exact Online

 In the previous articles  How do want your egg in the morning and What kind of egg do you like in the morning we already mentioned some features which are implemented in Exact Online Logistics.

In this article I will give a quick introduction of the features we have developed for Exact Online Purchase order and Inventory. Together with Sales order (which has been  in controlled release since last April) the user will have the possibilty to register a  flow of incoming and outgoing logistic transactions. Purchase order and Inventory have been in controlled release since mid June.  

With Purchase order and Inventory the user has the possiblity to create:

  • Purchase orders
  • Receipts
  • Purchase invoices
  • Purchase returns
  • Stock counts
  • Cost price changes

Besides the cockpit

we also provide the user with several overviews to help keep them in control of the incoming and outgoing transactions:

  • Purchase order status overview
  • Stock positions
  • Transaction list

Through the overviews the user can retrieve information on which purchase orders have been created, in addition to checking the status of  quantities ordered,  received, invoiced or returned.  Available quantities remaining can be retrieved from the stock positions overview.  The user can also zoom in at the columns Planning in and Planning out to get detailed information on which sales and purchase orders have been created. The transaction list functionality also allows detailed insight into stock moving in and out of the business, offering data on items grouped by creditor or debtor, per period or per transaction type.

In general terms, the module offers the user a powerful tool for registering business data, carrying out planning and controlling realizations simply and easily.  Primarily aimed at the lower end of the SMB market, the first reaction from our controlled release customers on the module has been very positive. We will continue to include their feedback in the product and, as we bring it closer to commercial release, will certainly keep you informed of developments as they occur.

A day at work with… a wholesaler

Written by Eugène Pattikawa on . Posted in Exact Online

During our controlled release phase for Exact Online Logistics we where able to gain some insights into how today’s wholesale companies work.  When you talk about wholesalers for the SME market, visualizing the setting suggests a picture of  a central warehouse with goods and an office located near or even within the warehouse, all static. But nowadays you wont necessarily be right…

Nowadays it is more based on the internet, webshops, flexibility and mobility. It’s becomming more and more evident that modern wholesale is more about communication than location. Some of our customers only need a laptop to run their entire business operations – the web to access their Exact Online environment, webshop, and telecommunication via VOIP.  The office has become a mobile entity.

The picture which I have included gives an impression of how one of our controlled release customers works. He has a mobile office  equipped with everything he needs.  Working with Exact Online (Logistics ) gives him the opportunity to access all his logistical information wherever he is. Armed with the most up to date information at all times, he can literally drive to his customers to show his products and create sales orders on the spot. He’s also got real time access to his accountant whenever he needs him – at any stage of his logistical process.

It was fascinating to see first hand just how modern logistical entrepreneurs can operate – and great to see how our combination of process management and flexibility is helping these businesses to achieve real success.

If you would like more information on the Exact Online Logistics solution, please do get in touch!