Usually the Finance and Administration department check and approve all incoming invoices manually. From product update 242 we have introduced the Incoming Invoice Register (IIR) module for Exact Synergy Enterprise. The IIR module allows you to easily structure and monitor the incoming invoice process. Each invoice is scanned and immediately linked to the appropriate register and responsible person(s). Authorization requests are generated automatically, appearing in the workflow of the person responsible for approving the invoice. The responsible person can approve or reject the invoice at any time, from any location.
In the coming product update (244), we extend the IIR functionality with a document previewer, which shows automatically a preview of the scanned invoice that is attached to the IIR request. The big advantage is that the resource does not need to click on the hyperlink to open the attached invoice. The document is already visible in the request and the resource can directly compare the content of the invoice with the financial transaction lines in the request.
This saves the user a lot of time.
If you have any questions regarding the IIR document previewer, please create a comment to this article below or let me know directly via vincent.henricks[at]exact.com.
Image credit for the header image: cybrgrl (from Flickr).