In Exact Globe Next, you can also fill in a reporting date besides the regular date while entering entries. Filling in an extra date increases your possibilities in the field of reporting. While entering and processing entries that are related to (closed) periods, reported values should always remain preserved. This is realised by adding reporting dates to the transaction lines. Despite the period actually having been closed, you can still report the relevant entry in the right period.
For the use of the reporting date, you should first determine whether you want the check of the closed periods to take place on date or reporting date. This setting can be found in the general settings [System, General, Settings, General settings].
It is recommended to close periods that no longer allow entries. It is not necessary, but increases the controllability and helps prevent mistakes.
When you close a period, you will no longer be able to enter on a date or reporting date that falls within that period. This setting also influences the processing of the profit/loss. You select a date project for which you would like to process the profit/loss. If you put this setting to ‘Date’, entries are included in the profit/loss that fall inside the range of entry dates. If you put this setting to ‘Reporting date’, the entries are included in the profit/loss that fall inside the range of report dates.
Furthermore, this setting applies to the stock valuation. Adjusting this setting can influence stock value. The consequences can be compared to changing the valuation method.
Assigning a reporting date can be done in all journals. It may be so that the column ‘Reporting date’ is not visible in the entry. If that’s the case, you should first activate it via define columns.