Tip: from debtor to creditor

Written by Marcel Thijssen on . Posted in Exact Globe

In Exact Globe Next, debtors and creditors are separate master data. In reality, however, it could be that you are doing business with a company that is purchasing goods from you, but that you also deliver goods to this company. The relevant company is then present as debtor and a creditor in your company. The sales related data are registered with the debtor, while the purchase related data are registered with the creditor. It may, for instance, occur that you have received a purchase invoice of an order from creditor A and that you would like to balance (part of) this outstanding item with a sales invoice to debtor B, which is the same company as creditor A. With Exact Globe Next, you can make sure that the outstanding item will appear for debtor B, but that the purchase history will still show that the order was made with creditor A.

After you have entered the purchase invoice with creditor A, you open the debtor card of the debtor to which you want to assign the outstanding item (in this case debtor B) and click the match button. In the match screen, click the button ‘Reallocate’. In the screen that now opens, select the creditor where the post is open (creditor A) on the left-hand side. On the right-hand side, the information of debtor B is already filled in. If so desired, you can change some of the data. In the lower part of the screen, select the invoice. Click the button ‘Process’.

In the background, an entry will automatically be created in which the outstanding item is written off from creditor A, and transferred to debtor B. The item is now no longer open with creditor A. For debtor B, on the other hand, you will now find both items that you can match with each other.

If you only want to transfer part of the invoice, the invoice will need to be split first before you perform the above-mentioned actions. To do so, open the creditor card of creditor A. Select the relevant invoice and click ‘Details’. In the detail screen of the terms, change the percentage or the amount in the second line to the desired value. Click save; this will split the term. Via the debtor card of debtor B, open the match screen where you will open the screen where you can select the creditor by means of the button ‘Reallocate’. Instead of selecting the invoice, you can now select part of the invoice (that you split) in the lower part of the screen. Click ‘Process’. The part of the invoice of creditor A has now been transferred to debtor B, where you can match the outstanding items with each other.

 

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