Welcome to the Exact Product Blog

On this blog we will cover stories from all around the Exact ecosystem.

Posts Tagged ‘central master data’

CMDM 403

People supported in Central Master Data Management

Written by Richard Smits on . Posted in Exact Globe, Exact Synergy

Over last year we’ve been busy developing Central Master Data Management solution (CMDM) that allows you to create a structured process for entering and maintaining information at a central location. As a result, you have a clear overview of your entire organization’s information that can be used for company-wide decision making. With each product update we enabled CMDM for additional entities within the software. CMDM already supports accounts, items and general ledger accounts, and as of Exact Globe product update 403 and Exact Synergy Enterprise product update 248 you can also centrally manage people.

To find out more about synchronizing people from Exact Synergy Enterprise to Exact Globe, please watch the video below (you can also find there other videos related to CMDM solution).

Next to the video you can also read the release note.  Should you have any questions about Central Master Data Management, please comment on this blog post.

Multi-divisional Products and Services.

Written by Richard Smits on . Posted in Exact Globe, Exact Synergy

Central master data management for Accounts is available .  Now company wide compliance for products and services is in scope.

Control over items is more than just identification of the items over multiple divisions.    

Having a corporate standard on items does not mean that a local division can not create or  maintain items. What should be taken into account is the fact that the comply with corporate standards. Besides that it can well be that a division offers only a selection of the overall product portfolio based on market focus or knowledge level. Within the item portfolio stock values or pricing can well differ per division. It enables managing the product life cycle on a divisional level as well as companywide optimization of usage and handling of products and services.

If you want to share your ideas, want to meet us, want to be one of the first to work with the solution, or any other way of participation, please let me know.

Do you:
• face this issue?
• what is your biggest issue?
• know customers facing this?
• how do they currently handle this?
• have any other ideas/remarks

You can comment on this blog or send me an email: Richard.Smits@exact.com

Exact Globe product update 400 is generally available

Written by Richard Smits on . Posted in Exact Globe

On behalf of the Product Management team, I am pleased to inform you that as of January 6 Exact Globe product update 400 is generally available.

In this product update, next to the small enhancements based on feedback received from customers, we have focused on the year-end adjustments in the regional legislation and therefore we have included new functionalities that are crucial to your operations and will facilitate your business. Moreover, as of this product update Exact Globe supports SEPA direct debit schemes, so you can easily generate B2C and B2B national and cross-border euro direct debits in compliance with SEPA rules.

Additionally, we would like to inform you that the Central Master Data Management, which supports companies with multiple divisions in centrally maintaining information, is currently in the extended controlled release.

If you would like to find out more about above themes, check our Product Update News.

We look forward to receiving feedback or questions regarding this new product update.

Exact Globe 399 General Available

Written by Richard Smits on . Posted in Exact Globe

I’m happy to announce that product update 399 of Exact Globe is general available. As you are used to, we further extended and improved the important features in order to fulfill your legal requirements. Some important extensions in this product update:  

  • Availability of prepayment invoices with or without VAT 
  • USD currency change in Bonaire, St. Eustatius and Saba
  • VAT reporting and EU sales list reporting in Luxembourg

In addition to numerous enhancements based on the feedback we received from customers, we have also enriched the design of Exact Globe user interface. With the new skin called “Globe Sky” we would like to create more pleasant work experience, improve the efficiency and increase the user satisfaction.

A considerable slice of our development capacity, is allocated to what we call ‘small enhancements’, which result directly from your feedback to us. Some of the suggestions we have implemented in this product update:

  • Invoice payment date displayed in debtor and creditor cards
  • Date filter section added to overview of debtor and creditor cards
  • Option of not copying description from previous sales or purchase invoices
  • Enhancements to the Picking List

To find out more about “Globe Sky”, extensions in legal requirements and enhancements check the Product Update News. You can find there as well a preview of Central Master Data Management that supports effective collaboration between individual departments.

Central master data

Written by Richard Smits on . Posted in Exact Globe, Exact Synergy

In a previous blog post How to maintain your master data centrally?, I asked feedback about central master data management. Is this a big issue at this moment, and what challenges are you facing. As you can see at the previous blog post, quite some replies where posted. So I would like to thank everyone for sharing their feedback.

All feedback on this topic confirmed our assumptions, accounts and secondly items are the most important master data, to be maintained centrally. That’s why we decided to start with accounts and aim on creating a prototype, so we can share and discuss the direction we are heading for. The prototype is based on Exact Synergy Enterprise (ESE), and multiple Exact Globe (EG) divisions.

Currently, at maintain Accounts in ESE you can define only a debtor code on divisional level:

We started adding fields to the Division ‘tab’, so it is possible to define different data for the specific divisions. For example, it will be possible to define on Divisional level  who will be the manager of this account.

The exchange of the data will be done by Exact’s connectivity framework. As explained in this blog post Connecting Exact with other applications, exchanging data via XML is not the solution to establish easy, standard connections between Exact’s applications and/or other applications. The main reason is that those possibilities are not standardized and /or do not work real-time.

In my next blog I aim on sharing the first visuals on the prototype!

If you have any questions/remarks or you would like to share topics we definitely should take into account concerning maintain/exchange accounts, do not hesitate to reply to this Post.

Photo credit:bijkerk

Exact Globe product update 401 in Controlled Release

Written by Alexander Kutilov on . Posted in Exact Globe

On behalf of the Product Management team, I am pleased to announce that Exact Globe product update 401 is in controlled release. This new product update is planned to be generally available at the end of May 2011.

 A large group of customers are already lined up to participate in the controlled release and start using it. On top of that all of Exacts partners/resellers are able to download the 401 product update as well.

With our users’ needs in mind, we have added in this product update new functionalities that are important to our customers’ operation and will facilitate their business. Among others, we have enhanced Exact Globe with the following features:

  • Central Master Data Management for Items is in extended controlled release
  • B2B E-commerce Portal that facilitates wholesale trade and manufacturing companies in their need for optimizing electronic ordering process in a Business-to-business  environment 
  • Handling of bounced and refunded collections in cash flow management
  • For the Dutch customers of Exact Globe we introduce Rabobank Online. This solution offers online integration and automatic exchange of local bank payment files, bank collection files and bank statements with the help of the Exact Online platform.
  • To better support manufacturing companies several improvements in production order entry, BOM and logistics have been implemented

Moreover in this product update we have further extended and improved support legal as well as banking requirements.

Based on direct customer feedback, we continuously improve our products. In this product update you will find among others the following enhancements: 

  • Multilingual unit description supported in logistics
  • Ability to fulfill Sales orders in combination with underpaid pre-payment invoices
  • Update purchase prices based on sales prices

Additionally, the Word merge functionality in Exact Globe is now fully supported with MS Word 2010 thanks to the Content Controls solution.

More about this product update soon!

Picture credits

CMDM video update

Written by Richard Smits on . Posted in Exact Globe, Exact Synergy

It’s time for an Update on Central Master Data Management

As explained in the previous blog posts, we decided to start with “accounts”. In the previous months we further extended the functionality of Central Master Data Management (CMDM) for Accounts.

Some of the adjustments are:

  • Browse Exact Globe data at the central environment
  • Improved user interface of the division specific data screen
  • Division specific data screen now customizable

In a previous blog post Central master data Video I shared the first video. We updated the video, please have a look (by clicking the picture below)!Please have a look at our video and share your feedback!

Central master data Video

Written by Richard Smits on . Posted in Exact Globe, Exact Synergy

In a previous blog post ‘Central master data – First visuals‘ I shared the first visuals on the prototype.

As explained in the previous blog posts, we decided to start with “accounts”. Exact Synergy Enterprise is facilitating  the central place to create and modify accounts. The master data is synchronized with all Exact Globe divisions that have a relationship with the account.

To give you an introduction on the scope of this solution, and showing the first screens we created a video:

Please have a look at our video (by clicking the picture above) and share your feedback!

Central master data – First visuals

Written by Richard Smits on . Posted in Exact Globe, Exact Synergy

 

In a previous blog post ‘Central master data’ I promised to share the first visuals on the prototype! As it’s a prototype, the visuals can deviate from the future/final version.

As explained in the previous blog on this topic,  we decided to start with “accounts” . Exact Synergy Enterprise is facilitating  the central place to create and modify accounts. The master data is synchronized with all Exact Globe divisions that have a relationship with the account.

When you create a new customer, the account looks like this:Account card – Divisions section

The Divisions section is new. In this section you can immediately see which Divisions are linked to this account. Besides the division you can see the debtor code of the division. These debtor codes can differ per division. When selecting a Division the Division specific data for this specific account becomes visible and editable.

The division specific data card, previously only displayed information of a single division.  The first functionality we added is the possibility to maintain account data per division. We extended this screen with fields which normally could only be defined for all Divisions. So for example, the account manager of this specific account could be defined, but it was not possible to define  a different account manager per division.Central access to division specific data

Maintaining  Account master data for multiple divisions centrally means that all back office (Exact Globe) related data should be made available in Exact Synergy Enterprise. This means that the second step was to be able to maintain back office data per division. This will avoid that a user that creates or links an account to a division and then has to complete the data in the individual back office administration. Information like VAT codes, Payment conditions or  Price lists can well differ per division.

These are the first visuals, I will share more soon via this Product Blog.

Your comments will be highly appreciated!